This Privacy Notice has been developed for DATA SCIENCE applicants and stakeholders as a guide to (1) understanding how the project, through its management processes and procedures, collects, manages and shares the personal data obtained in the course of the programme and the related activities and (2) to ensure DATA SCIENCE applicants feel confident about the privacy and security of Personal Data and to meet DATA SCIENCE’s obligation under the Data Protection Acts 1988 to 2018 and the General Data Protection Regulation (GDPR; the “Legislation”, which came into effect on 25th May 2018). Those obligations, set out below, apply to DATA SCIENCE fellowship applicants and all those involved in the remote peer review and interview phases of the programme. Under the Legislation, Personal Data is information that identifies you as an individual or is capable of doing so (“Personal Data”). This Notice extends to all Personal Data whether stored in electronic or paper format.
Note: This is a summary and may be used as a reference source only. Further information on GDPR and the associated regulations and rights related to personal information can be found on the Data Protection Commission website: https://www.dataprotection.ie/
The processing of Personal Data (including DATA SCIENCE centre) must comply with six core principles of good practice. These provide that Personal Data must be
DATA SCIENCE is committed to these responsibilities and will ensure compliance with the above principles.
Personal data may be defined as any information which relates to a living individual who is identifiable either from the data itself or from the data in conjunction with other information held by the DATA SCIENCE programme or its partners, including the EU Commission.
Such data (dependent on the content/context) may include one or more factors related to a person’s physical, mental, economic, cultural or social identity. Data is information that can be processed either electronically or in paper formats. In accordance with new EU GDPR regulations, the DATA SCIENCE programme will comply with guidelines and obligations set forth under these new rules. The GDPR enables greater control over one’s personal information, including a right to object to processing this information in the course of research programme-related activities.
DATA SCIENCE shall employ reasonable and appropriate administrative, technical, personnel, procedural and physical measures to safeguard staff information against loss, theft and unauthorised access, uses or modifications. All personal information stored is either password protected or is locked away in cabinets. Only a limited number of authorised personnel have access to this information.
The following principles apply:
In carrying out the work and obligations of the DATA SCIENCE research programme, the following types of information may be required to handle include:
As part of DATA SCIENCE, we may use and share your data where:
In the course of the DATA SCIENCE research programme, data may be shared in the following manner with:
In accordance with the European Commission’s terms and conditions (Article 18.1, Award: 847577), DATA SCIENCE will hold all technical and administrative data for the duration of a given funding award plus 4 years.
If you do not provide authorization to collect or share your personal data when engaging with DATA SCIENCE processes and procedures, the applicant may not be able to:
From 25th May 2018, several enhanced rights came into effect:
Vindication of your rights shall not affect any rights which we may have under the Legislation. If you want to exercise any right, you can do so by making your specific request in writing to the University of Limerick’s Data Protection Officer, Office of the Corporate Secretary, University of Limerick, Limerick. Your request will be processed within 30 days of receipt. If the information held about you is inaccurate, you are requested to advise the University promptly so that the necessary amendments can be made and same can be confirmed as being made within 30 days of receipt of your request. Staff also have the right to lodge a complaint with the Office of the Data Protection Commissioner.
In some cases, the data collected as part of the DATA SCIENCE programme may be transferred to industry, academic and other stakeholders located outside of the EEA, including to a jurisdiction where the level of protection afforded to personal data is not as high as that in the European Union. In such cases, the data transferred or processed may include official email addresses, social media details, researcher profile/history, CVs and other related proposal submission documents. In the event that DATA SCIENCE would be required to transfer data outside the EEA, before doing so, steps would be taken to ensure that there is adequate protection as required by the Legislation.
When you visit any web site, it may store or retrieve information on your browser, mostly in the form of cookies. Control your personal Cookie Services here.